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Payroll Analyst
California
San Diego Metro Area
Payroll/Stock Admin
JN -062020-115059

The Payroll Analyst II is a senior level role that is responsible for proactive collaboration with customer and key internal business partners within the Global Payroll organization. This role requires independent thinking and actions in handling the payroll analysis and validations. The individual must be able to creatively think of ways to connect and combine large volumes of data from a variety of sources, create impactful dashboards, interact, filter and mine data to share insights and ensure an accurate and compliant payroll. 


Knowledge of pay regulations, overtime compliance, Federal and State Tax legislation, and the ability to process tax adjustments, W-2s, W-2cs is important. Must be able to handle ambiguity, be self-motivated to figure out the total picture, and propose resolutions or make appropriate decisions. Determine process improvement actions, work with system integrations, develop plans and implement those actions across end-to-end methodology.


Responsibilities

  • Ensure accurate data files are provided to payroll vendor to process paychecks, includes 3rd party files, e.g., timekeeping, stock, relocation, benefits, retirement, rewards, commuter benefits, deferred compensation, etc.
  • Review manual checks and pay related adjustments processed in the payroll system
  • Assists with third party payroll system implementations and upgrades
  • Interprets pay policies, (e.g., holiday worked, on call, overtime, calculation basis for deductions, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly
  • Verifies compliance with government payroll requirements; stays current with changes in the law
  • Assists with internal or external audits of records, worker's compensation, tax filings, SOX, and other related documentation (compliance)
  • Analysis and validation of payroll processing results using technology through reports and macros
  • Perform audits of data prior to payroll completion and follow all established controls
  • Complete post payroll audits and reporting, prepare metrics and track errors using technology and reporting tools
  • Auditing and validating time keeping system & data
  • Reconcile and audit HRIS files (Workday) to the Payroll system (ADP) Reconcile Payroll Vendor (ADP)
  • Invoices for service fees and wage and tax payments associated with calendar and special payrolls 
  • Researches and produces complex reports which may require in depth analysis
  • Partners closely with corporate accounting and tax to ensure accurate GL and tax reporting.
  • Assist with quarterly wage and tax filing requirements, balancing, and year end reporting Root cause analysis including constructive and preventative actions (CAPA)
  • Documents payroll processes and procedures; will train payroll department staff
  • Assist in the review of current payroll processes to identify areas of process improvements and standardization
  • Respond to complex payroll related inquiries from employees and/or key stakeholders
  • Communicate effectively with various levels of management to ensure high level of customer support and positive customer interaction
  • Support transitions in mergers, acquisitions, and divestitures
  • Work in a team environment coordinating with other team members in the processing of payroll 


Required Skills/Knowledge


  • Bachelor's degree preferred
  • CPP/FPC certification a plus
  • 3+ years of experience in payroll related responsibilities
  • Apply documented rules, past practices, or instructions on an independent level
  •  Ability to work in a fast paced environment even during times of ambiguity
  • Makes good decisions based on a mixture of analysis, wisdom, experience and judgement
  • Decisions, solutions or suggestions tend to be correct and accurate when judged over time 
  • Some Understanding of Canada payroll processes a plus
  • Demonstrated ability to hold information confidential with excellent judgment
  • Solid understanding of payroll knowledge and principles
  • Understanding of payroll processing within a shared services environment
  • Solid time management skills, ability to prioritize assignments in a dynamic work environment
  • Proficient computer, organizational, analytical, research and problem solving skills
  • Advanced Excel level, proficient with all other Office applications
  • Complete self-initiated training necessary to remain current on payroll practices
  • Ability to learn processes quickly for more efficient and effective results
  • Experience with Workday and ADP systems highly preferred
  • Ability to troubleshoot payroll processing issues, run and analyze reports
  • Excellent interpersonal skills, positive attitude, flexibility, and a willingness to learn new things




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